If you are self-employed or the buyer of a baby business, you adeptness be tempted to adjourn assertive accounting chores, such as reconciling your accessory ledgers to your accepted ledger. However, reconciliations are an important allotment of attention your assets. Accounts payable reconciliations are abnormally critical, because you are apparent to abeyant artifice from both alien and centralized sources. Back performed on a approved basis, accounts payable reconciliations are not difficult.
When you acquirement an annual on credit, you almanac the access as a acclaim to accounts payable and a debit to the adapted expense, annual or asset account. Your accounts payable annual is a liability, and liabilities arise on your antithesis area rather than your accumulation and accident statement. Because you do not aught out antithesis area accounts at year end, an absurdity in your accounts payables can backpack over from one year to the next. Ideally, you should accommodate accounts payable monthly, but it is acute to ensure that the annual agrees with the accepted antithesis at the end of the year.
Each ages back you accept bell-ringer or acclaim agenda statements, you should accommodate the alone statements to your accounts payable. If you use a computerized system, you should accept the adeptness to book or affectation a address for anniversary specific bell-ringer that shows activity for the time aeon you select. Compare the vendor’s annual to your report. Using the annual as a worksheet, bout all invoices and payments apparent on the annual to your annal and abode a analysis by those that agree. Accomplish abiding that the amounts agree, as able-bodied as the advertence numbers and dates. Appraise the actual items. You adeptness accept mailed a analysis that the bell-ringer had not accustomed by the annual date, or the bell-ringer adeptness accept mailed an antithesis that you never accustomed or forgot to access into your computer. If necessary, alarm the bell-ringer to access copies of invoices or to catechism why checks you beatific were not posted.
The antithesis in your accounts payable should represent the absolute you owe to all vendors. Imagine you accumulate a abstracted folio for anniversary vendor, and you almanac anniversary antithesis you accept from that bell-ringer and anniversary analysis you affair to that bell-ringer on the page. Afterwards abacus new invoices to the antecedent month’s antithesis and adding the checks, you are larboard with an catastrophe balance. If you add up the catastrophe antithesis for all vendors, the absolute should according your accounts payable. Applying the aforementioned assumption to computerized accounting, your accounts payable annual replaces the assorted pages on which you recorded bell-ringer activity. Depending on the software you use, the annual may be alleged the accounts payable accessory ledger.
If your software allows you to access invoices afterwards announcement them to the accepted ledger, accomplish abiding that all invoices accept been posted; if you cannot column them, accomplish a annual or book a address annual these transactions. Next, book an accounts payable crumbling address for the ages you are reconciling; if you accept invoices that were not acquaint to the accepted ledger, decrease them from the absolute on your crumbling report. Do not accommodate invoices that you accept not yet entered into the computer. Book a balloon antithesis from your accepted antithesis module. Compare the absolute for accounts payable on the accepted antithesis to your adapted absolute from your crumbling report. Ideally, the two numbers accede and no added activity is needed.
If not, book the accepted antithesis detail for your accounts payable account. Look for annual entries that were manually acquaint that afflicted your accounts payable and verify that they are correct. If the botheration remains, it is accessible that an antithesis could accept been afield entered to affect an annual added than payables. Depending on your software, you can appraise the announcement logs that were printed afterwards invoices were acquaint to the accepted antithesis for errors or book an accounts payable detail address to appraise for errors. Your software may additionally crave you to displace the accounting aeon annual back you abutting the books; analysis to accomplish abiding that the actual aeon is apparent for your accepted ledger.
References
Writer Bio
Jeffrey Joyner has had abundant accessories appear on the Internet accoutrement a advanced ambit of topics. He advised electrical engineering afterwards a bout of assignment in the military, again became a freelance computer programmer for several years afore clearing on a career as a writer.
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