EBASE Appraisal and Bid Analysis Arrangement is an appliance area the ultimate ambition is to board users with a quick, reliable, flexible, and able way to administer estimates and arrangement bid information. This appliance additionally helps to annihilate bifold accomplishment and the charge for ancillary systems and databases with bounded offices. You will acquisition user guides, accoutrement and added accessible advice for arrangement users & arena administrators.
Control Section Update – Completed database updates
How To Use EBASE
Schedule TrainingIf you are interested, training is accessible on request. Amuse alarm Tomi Hume-Pontius at 360-705-7456.
Self Study Training and Abandoned SectionsTraining Course Student Workbook (pdf 621 kb)EBASE Exercises (pdf 189 kb)Groups Tab setup/entry (pdf 31 kb)
EBASE ToolsExport EBASE Account ReportExport EBASE account address to EXCEL (pdf 777 kb)TAX RatesTrends in abstracts costStarter Estimates Estimation GuidebookProducer Bulk Index
EBASE TopicsConstruction Engineering – Finding a Percentage (pdf 335 kb)Understanding pro-rate agglomeration sum items (pdf 30 kb)Taxes Applied (pdf 217 kb)Understanding Road User Bulk (a.k.a. Innovative bidding: A B bidding)FHWA Alternative Contracting
Cost Adjustment Items – What & How to Calculate Asphalt/CRS Info Sheet (pdf 449 kb)
Asphalt WorksheetCRS WorksheetSmoothness Compliance Info Sheet (pdf 169 kb)
Understanding the Funding/Group/Column/Item Relationship (pdf 149 kb)Below the Line Items – a.k.a 700 & 800 Items (pdf 147 kb)
Getting admission to EBASETo use the EBASE program, you charge aboriginal accept EBASE installed on your PC. Acquaintance your Workstation Support actuality or bounded Advice Board contact.
WSDOT Advice Board ContactsHeadquarters360-705- 7050
North Central Region509-667-2920
South Central Region509-577-1670
To get admission to the EBASE server (DOTDBOLYHQ01P), acquaintance Tomi Hume-Pontius to abide a appeal for EBASE book permissions for your user ID.
EBASE for Bounded Agencies and the Private SectorUnfortunately at this time, due to bread-and-butter constraints, our affairs for developing a bore of EBASE for Bounded Agencies and Private entities accept been put on hold. However, it charcoal one of our goals.
Understanding the Bid Items tab The Bid Items tab is acclimated to admission the Biddable items of work, afresh to tie these items to the Groups/Columns of assignment and Allotment sources. Amuse see Elements of the Bid Items Tab and their functions .
How to set up FundsThe Allotment tab is acclimated to bureaucracy and dispense the allotment sources for estimates. This tab is comprised of three sub tabs, anniversary of which charge board the able elements afore you may actualize a applicative fund.
Funds, the aboriginal tab.Use this tab to actualize the numbered set that participants are to be assigned to. You may use any numeric sequence, e.g.. 1, 2, 3…; 5, 10, 15…; 10, 20, 30… These are abandoned identifiers so that you may accredit to them participants who will be accidental to the aforementioned Groups of work. Later these identifiers will be assigned to the anniversary of the groups of assignment as they are created on the Groups tab.
Participants, the additional tab.Use this tab to account all of the Participants in the allotment of the project. Back entering anniversary participant, it is all-important that anniversary is called abnormally so that the appraisal will appropriately account and print. e.g. FEDERAL, FEDERAL IM, FEDERAL STP. For Federal Participants, admission the abounding federal aid cardinal in the amplitude provided.
Fund/Participant Matching, the third tab.Use this tab to accredit the identifiers from the FUNDS tabs to the PARTICIPANTS on the participants tab. Anniversary Armamentarium may be comprised of as few as 1 actor per armamentarium (No Best bulk may be assigned to funds with a distinct participant), or as abounding as 4. Amuse see the archetype beneath for an analogy of a archetypal allotment scenario.
For added information, amuse see the EBASE Users Guide (pdf 1 mb).
An accessible way to bureaucracy funds is to brainstorm them as buckets that anniversary actor is activity to advice fill. See the allotment bearings above, declared in the table below.
Calculating MobilizationMobilization charge be affected as a allotment of the Arrangement Absolute (work done Contractor). This is the dollar bulk afore the accession of tax or additives. The adding is afresh entered into the appraisal as a Agglomeration Sum Bid Account that is Pro-rated beyond the applicative Columns of work.
Mobilization is a arrangement pay account that is acclimated to awning contractor’s pre-construction costs and additionally the costs of basic assignment and operations. Since there is no bright list to what this assignment accomplishment is and anniversary architect has the adeptness to acclimatize their bid as bare to awning these expenses, there are no accurate rule(s) as what allotment should be acclimated per contract. The following is a appropriate guide:
Less than $100,000 Use 8% to 12%$100,000 to $250,000 Use 6% to 10%$250,000 to $500,000 Use 6% to 9%$500,000 to $1,000,000 Use 5% to 9%$1,000,000 to $2,000,000 Use 6% to 9%$2,000,000 to $5,000,000 Use 7% to 9%$5,000,000 to $10,000,000 Use 8% to 10%$10,000,000 to $20,000,000 Use 7% to 11%Over $20,000,000 Use 7% to 10%
To added accurately account the Mobilization allotment that should be acclimated for anniversary abandoned project, appliance should additionally be accustomed to:
Entering Third Affair DamagesReimbursement for Third Affair Amercement is a appropriate bid account for WSDOT projects. Minimum requirements for this bid account are: Planned Quantity = 5.00 Unit Bulk = $1.00. However, anniversary activity should be evaluated to accurately actuate it’s needs.
Some things to booty into appliance back artful a Planned Quantity for Third Affair Amercement on your activity are: Does the activity board items that are awful affected to Third Affair Damage? What are the activity conditions? Urban or Rural location? High Traffic Exposure? Length of contract?
Longer affairs accept added acknowledgment to the traveling public. Already the assurance of what items are acceptable to be damaged, admission in the Planned Quantity, a dollar bulk that represents a reasonable bulk of repair/replacement for the item. Back allotment the bid item, Reimbursement for Third Affair Damages, accredit it to the better PIN or the PIN that is best acceptable to sustain damages. This Bid Account will be paid for with State Funds only. Do not accredit this Bid Account to a Cavalcade that is absorbed to a Accumulation with Federal Funding.
Understanding EBASEEstimate & Bid Analysis Arrangement (EBASE) is a SQL server appliance congenital in Power Builder. EBASE provides the user with a affable Windows blazon ambiance to actualize and dispense activity estimates and bid abstracts for Architecture Projects.
With this application, one may admission the basic abstracts in the Activity Definition date and abide to body on and adapt the appraisal as the activity progresses.
EBASE additionally makes it accessible to allotment estimates electronically. Anyone with admission may appearance an appraisal alone,or accompanying with others, or admission may be accepted to users to dispense and appraisal during their captivation in the development process. Already they accept completed their contribution, they may already afresh be bound to “view only” access.
In addition, afterwards the activity is advertised and bids are opened, EBASE receives the bids (manually or electronically), compares them to the appraisal and creates the all-important administration letters to acquiesce the Arrangement Ad and Award appointment to baddest the everyman amenable bidder.
EBASE additionally maintains the Standard Account Table (S.I.T.) and the Unit Bid Analysis (U.B.A.).
EBASE updates the Mainframe files that abide the CAPS III, CCIS and PREQUAL systems tables. This abstracts augment action allows for appearance such as cyberbanking bid account lookup and bid bulk history at the bang of a button.
The ultimate ambition of EBASE is to board users with a quick, reliable, flexible, and able way to administer estimates and arrangement bid information, while eliminating bifold accomplishment and the charge for ancillary systems and databases with bounded offices.
Maintaining EBASE filesThe EBASE Administrator aural anniversary Arena is amenable for befitting their Arena EBASE files organized and current.
There are four appraisal sets that the Administrators charge to be acquainted of:Current VersionsThis book set displays abandoned the best accepted adaptation of all estimates aural the system. This book set should alluringly board abandoned the best accepted adaptation of the engineers appraisal for projects that are actuality developed, on Ad or that accept been awarded.
All EstimatesThis book set displays all versions of all the estimates aural the arrangement [excluding adaptation 99]. This book set should alluringly board the best accepted adaptation of an appraisal and conceivably one or two beforehand versions.
DeletedThis book set displays all versions of estimates that accept been deleted from the accepted versions and all estimates book sets. This book will occasionally be purged by an EBASE Manager.
This book set is maintained as a back file, in case the best accepted adaptation of an appraisal is accidentally lost.
AwardedThis book set displays the adaptation 99 [true bids] adaptation of the appraisal that is created back a activity has been awarded. This book will be maintained by a arrangement manager.
AS-BuiltThe estimates in the AS-Built book are created from the adaptation 99 awarded appraisal by authoritative a new version. The AS-Built (version 100) appraisal is to be acclimated to adapt the awarded contractors estimated account quantities to reflect absolute complete account quantities.
Contact your Arena EBASE Administrator back the conception of an AS-Built appraisal is needed.
It is recommended that anniversary Arena Administrator set up a accustomed aliment agenda for deleting estimates in the accepted versions and all estimates book sets. These deleted estimates will go to the deleted file. An EBASE Administrator will acquaint the EBASE Administrators above-mentioned to ablution the deleted file.
Loading EstimatesImportant Note: Analysis Estimates thoroughly afore blame the “Load to Bids” button.
EBASE charge be bound afore the (WOA) and architecture arrangement allotment authorizations (CCFA) can be approved. Amuse apprehend the abstract Affairs Administration action for EBASE and CCFA approval)
When a activity is angry in for Advertisement, the activity charge be bound and loaded to the Bids module. To lock and bulk an estimate, on the General Info tab, bang the button that is labeled MOVE TO BIDS. This will bulk all the appraisal advice to the CAPS files and the Bids Bore and will lock the estimate. Should it become all-important to accomplish revisions to the appraisal that will affect the bids, use the Duplicate/New Adaptation button on the General Info tab to accomplish a new adaptation of the estimate. Accomplish the revisions to this new version, bang the MOVE TO BIDS button to bulk the revisions to the CAPS files, Bids Bore and to lock the estimate.
EBASE performs an automated brief analysis of anniversary appraisal to ensure that it is loadable. However, this analysis is basal and abandoned checks to see if abundant abstracts is entered on anniversary tab to acquiesce the load.
Before locking any appraisal a analysis should be done by the Arena Administrator. Things to analysis for that EBASE will not catch:
For added advice on EBASE Administrator functions, see EBASE Administrator in Chapter 2 – Level of users in the EBASE Users Guide.
Using the clarify functionUsing the clarify action in EBASE to abstract abstracts is bulky due to the actuality that it charge absolutely be coded. Included are some examples that should get you admitting in best cases.
An absolute cavalcade charge be called to administer the clarify to. Back filtering, use the columns box to baddest what to clarify through (i.g. by bifold beat on “Title” you will be allegorical to attending in the Titles Table).
Note that accessible cavalcade selections will alter depending on the awning you are clarification from.
Project by TitleExample – To acquisition all projects that independent “Seismic” in the titletitle like ‘%’ ’SEISMIC’ ’%’ (This is case sensitive, words in the appellation charge be exact).
Find an appraisal versionExample – To acquisition versions greater than 10.version_number >10
Find a arrangement numbercontract_number =‘006801’
To acquisition a rangeExample – To acquisition a Planned Quantity rangeplanned_quantity > 5,000 and planned_quantity < 10,000
To clarify by 2 sets of criteriaExample – To acquisition a Planned Quantity an Award Date on or afterwards a defined date.(planned_quantity > 5,000 and planned_quantity < 10,000) and award_date >= date(yyyy,mm,dd) (enter your date in year, month, day)
To clarify by 3 sets of criteriaExample – In Eastern Region, to acquisition a Planned Quantity an Award Date on or afterwards a defined date.(region_code= ‘6’) and (award_date >= date(yyyy,mm,dd)) and planned_quantity >=2
Consultant AccessSpecial User Levels accept been bureaucracy to board admission into EBASE by consultants who are advancing activity estimates. However, this admission is accessible abandoned if there is a WSDOT Adviser Liaison alive aural the Adviser appointment who has a WSDOT bureaucracy alien affiliation to the WSDOT network.
If this affiliation is availableEBASE charge be loaded on the PC and the adviser charge acquire a accurate 6 1 WSDOT arrangement ID.
Contact the Arena Advice board to accept this appliance installed and request a arrangement ID for the consultant. Once the appliance has been installed and a Arrangement ID established, acquaintance Tomi Hume-Pontius at 360-705-7456 to admission admission for abstracts entry and advice in the use of the application.
The consulting appointment should abide their appraisal abstracts to the WSDOT Activity Appointment they are alive with. The Activity Appointment will afresh admission the appraisal abstracts into EBASE. There should be no affiliation accessible through a WSDOT Adviser Liaison. ContactKari BeardsleePS&E Support Engineer360-705-7599
Tomi Hume-Pontius, CVSPS&E Engineer360-480-9055
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